The TrustID Document Helpdesk: a look behind the scenes

By Tony Machin | April 20, 2020 | Digital identity, Identity verification

One of the things which we’re particularly proud of at TrustID is our Expert Identity Helpdesk Team. They are widely regarded as the best in the industry and are experts in identity document validation and legislation. The team offer a unique and valuable service to our customers and are regularly consulted by other identity checking service providers. Read on to find out more about this expert team and how they work…

What does our Document Expert Helpdesk Team do? 

Our Expert Identity Team is available 7 days a week. Our support hours cover 8 a.m. to midnight. The main responsibilities for the Document Team include:

• Reviewing submissions from customers using our online validation service (TrustID Cloud)

Our Document Helpdesk Team review thousands of online documents every week. Our system is set to send ‘high-risk’ documents through to our human experts as well as any poor-quality images and those which are suspected to be fraudulent. They assess these documents and return a result to our customers within 1 business hour. The team identify thousands of fraudulent identity documents each year.

• Confirming the Right to Work status of document holders

If customers are using our Right to Work service, after validating the documents submitted, the Helpdesk Team also assess whether the documents give the holder the Right to Work in the UK. They advise our customers if they need to provide additional information, for example, term dates for students. We train our team on the latest Right to Work legislation, meaning that our customers don’t have to be experts to remain compliant.

• Assessing referrals from customers
  Those customers who are checking documents with our ID scanners can refer any documents which they are unsure about to our Helpdesk Team. The ID scanners check security features which aren’t visible to the naked eye, including chip data and ultra-violet images and often it’s these areas which our Helpdesk Team assist with.
• Spotting fake documents
  We often get asked whether our Helpdesk Team find any fake identity documents. The truth is that the team are identifying fraudulent documents and imposters (people presenting genuine proof of identity which don’t belong to them) every day. Our blog shares more information about the fraudulent document trends in 2022.
• Sharing intelligence
  We work closely with various agencies to share intelligence around fraudulent document trends. Our verification services check against a national database of known fraudulent documents and our Helpdesk Team also share the intelligence they are gaining from suspicious documents to further enhance that database.

How has the Helpdesk Team changed? 

Over the past few years, we’ve worked hard on growing, training and developing our Expert Identity Team. In the last few years, we have more than doubled our team and added staff to cover the evenings and weekends meaning we could extend our support hours.

As the Identity Helpdesk Team has grown, so has the depth and breadth of their knowledge. The training process is stringent and we train our staff on security features across global identity documents as well as Right to Work legislation. New starters spend months shadowing our most experienced staff before checking documents independently. When the team see an example of a ‘new’ fake document, they also share the information between them, so they are constantly building their knowledge.

How does our Helpdesk Team help customers? 

The Expert Identity team are available to all of our customers at no additional cost. They offer a unique service which brings many benefits to our customers:

• Additional peace of mind: Whilst most of the identity documents our customers see are authentic, thanks to our expert Document Helpdesk team, our customers can be more confident that suspicious documents will be picked up.  For our Right to Work customers, this extra check also means that they can be confident in their compliance.
• An expert opinion Some of the fraudulent documents which we identify are very ‘good quality’ – they have been produced to a pretty high standard and wouldn’t be easy for someone without advanced training to spot.  Having our Document Team examine them gives our customers an additional level of security to protect their business from fraud or illegal working.
• Support compliance and react to changes in legislation Our Helpdesk team are also helping businesses with Right to Work compliance. With hundreds of document combinations possible across the Right to Work lists, this can sometimes be complex. When legislation changes, our team are quickly retrained to navigate new Right to Work scenarios. We were quickly able to react to the temporary changes to guidelines due to Covid-19 and ensure that our customers could continue to recruit efficiently. For those businesses relying on remote on-boarding, for example in retail or hospitality, our services can offer significant benefits: having our expert helpdesk team as their ‘outsourced’ Right to Work team ensures that they remain compliant without having to ask remote managers to become experts in the latest legislation.

In summary, our Document Helpdesk team are an extension of our customers’ team, giving them an extra layer of expertise and additional protection against fraud, illegal working and modern slavery.

Want to find out more?

If you’d like to discuss how our expert identity helpdesk team could help you, please get in touch!

Click here to contact us!

*This blog was first published in 2020 and updated 09/2023